PROPOSED PROJECT
Service Quote Builder
Turn a cleaning or property-maintenance inquiry into a structured job brief and estimate. Extract room counts, requested tasks, and access details from customer messages and photos, ask for missing information, and apply the business's rate rules for an owner-reviewed quote.
From a message to an estimate you can explain.
Two rooms + one bathroom
Four windows
“Please clean two rooms and the bathroom, plus the four windows. It’s on the ground floor.”
Schematic task summary, not a measured floor plan.
Parking access needs confirmationRequested work only.
The project in practice.
A fictional cleaning inquiry requests two rooms, one bathroom, and four windows. The supplied rates are an 80 base visit, 20 per room, 30 per bathroom, 8 per window, and 15 travel: 197 total. Oven cleaning costs 25 but was not requested, so it stays outside the estimate. Parking access is unknown and needs confirmation before the owner approves the quote.
WHAT IS USUALLY DONE
Owners turn customer messages into estimates by hand. Unstated tasks and unclear access can become hidden assumptions, while optional extras accidentally enter the total.
WHAT SOVRUN CAN DO FOR YOU
Sovrun would build an inquiry-to-estimate workspace for one defined service. It extracts requested tasks, asks for missing details, applies the business’s supplied rate rules, and shows every line behind an owner-reviewed estimate. Photos support questions; they do not prove unseen work or dimensions.
Optional work
stays outside the total.
The rate sheet lists oven cleaning at 25, but the customer did not request it. Keep that option separate from the 197 draft. Parking and entry arrangements need confirmation before the owner decides whether the estimate is ready.
Oven cleaning
25Add only if the customer requests it and the owner approves the updated scope.
Where can the team park?
The inquiry confirms ground-floor access but says nothing about parking or entry arrangements. Ask before assuming the visit is straightforward.
Awaiting customer detailsA clear scope.
A reviewable quote.
The proposed workspace connects a customer request to the business’s actual task definitions and rates, with uncertain work left for review.
Requested work only.
Keep the request intact.
- Rooms
- 2
- Bathroom
- 1
- Windows
- 4
- Floor
- Ground
- Parking + entry
- Confirm with customer
Ready for an owner’s check.
- Base draft
- 197
- Oven option
- 25 / excluded
- Access answer
- Pending
- Final quote
- Not approved
How we’d make it happen.
Confirm the requested work
Extract tasks and quantities, link them to the inquiry, and ask about missing access information.
Apply the rate rules
Calculate confirmed items and keep optional or uncertain tasks outside the base total.
Review the estimate
The owner verifies the assumptions and approves the wording before sending a quote or scheduling work.
Where AI helps
Language and vision models propose a structured job brief from supplied messages and images. Code calculates only confirmed line items using the designated rate table. Missing access or unclear scope remains an explicit question.
What people approve
The owner confirms the job scope, quantities, rates, access, and wording before quoting. Staff review any photo interpretation and decide whether an inspection is required. The tool does not promise a fixed price or book work automatically.
What we’d need to start
- Customer inquiry and permitted reference photos
- Approved task definitions, rates, and travel rules
- Required access details and owner-review process
How we’d test it
Test unclear room counts, duplicate messages, optional work, missing access, and rate changes. Recompute totals independently and prevent estimates from being sent or jobs from being booked without owner review.
Prepared for Consumer & local services. We would agree on the work after reviewing your brief, materials, and requirements.
This is a proposed project, not completed client work. The visuals and numbers show example outputs, not measured results.
